Board of Education Regular Meeting

January 12, 2015 7:00 PM

Hayes Center High School

I. Call to Order – Vice President Anderjaska called the meeting to order at 7:03 P.M. in the board room at the High School.  Notice of this meeting was given in advance to all board members. 

I.A. Oath of Office for new board members – Newly elected board members – Aaron Broz, Toby Cox, Dexter Lacey and Andrea Richards signed their Oath of Office, which was read to the public by Vice President Joe Anderjaska.

I.B. Roll Call – Board members present:  Joe Anderjaska, Connie Brott, Aaron Broz, Toby Cox, Dexter Lacey, Andrea Richards.  Also present was Superintendent Ron Howard.

I.C. Pledge of Allegiance – Vice President Anderjaska led the Pledge of Allegiance.

I.D. Recognition of Visitors – Visitors were invited to sign in to speak to the board.

I.E. Recognition of Open Meetings Act poster – Vice President Anderjaska advised all in attendance of the Open Meetings Act poster which was displayed in the board room.

I.F. Adoption of Agenda - Motion Passed:  Motion to approve the agenda as presented passed with a motion by Brott and a second by Richards. 

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

II. Election of Officers –

President - Anderjaska asked for nominations for the President position.  Lacey nominated Aaron Broz, seconded by Cox.  Anderjaska nominated Connie Brott.  There was no second.  Cox moved, seconded by Lacey to cease the nominations.  Aaron Broz was elected President by unanimous consent of the board. 

Vice President - President Broz asked for nominations for Vice President.  Cox nominated Dexter Lacey, seconded by Broz. Anderjaska moved the nominations cease.  Dexter Lacey was elected Vice President by unanimous consent of the board.

Secretary – President Broz asked for nominations for Secretary.  Cox nominated Andrea Richards, seconded by Broz.  Anderjaska moved to cease nominations.  Andrea Richards was elected Secretary by unanimous consent of the board.

Treasurer – President Broz asked for nominations for Treasurer.  Lacey nominated Toby Cox, seconded by Broz.  Anderjaska moved to cease nominations.  Toby Cox was elected Treasurer by unanimous consent of the board.

III. Audience Communications – Vickie Gohl thanked the new board members for coming forward to serve on the board.  She voiced that changes are needed in the whole school area and hoped they can succeed. Marian Richards congratulated the new board and encouraged transparency and cooperation, and wished them the best of luck.

IV. Services Report – Mr. Howard informed the board of the new cab purchased for the snow blower.  Gregg Bishop informed the board of the new bus driver that will be getting his certification to fill our opening. 

V. Board Member/Committee Reports – None.

VI. Administrative Report– Mr. Primavera’s report was provided to the board in their packets; Mr. Howard asked if there were any questions.

VII. Action Items 

VII.A. Consent Agenda - Discussion: Mr. Howard provided an explanation of various financial reports that are made available to the new board members.

Motion Passed:  Motion to approve the consent agenda as presented passed with a motion by Richards and a second by Cox. 

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

VII.A.1. Approve minutes of the December 8, 2014 Regular meeting 

VII.A.2. Approve December 2014 Bank Transfers 

VII.A.3. Approve January 2015 Hot Lunch Fund claims for $2,557.14 

VII.A.4. Approve December General Fund Claim for $3,980.61 

VII.A.5. Approve December 2014 Activity Fund claims for $8,410.76 

VII.A.6. Approve Depreciation Fund claim for $2,645.00 

VII.A.7. Approve January 2015 General Fund claims for $198,915.19  (Payroll - $150,542.42  Bills - $48,372.77) 

VII.A.8. Approve Financial Reports of the District 

VII.B. Committee appointments and chairs – Board members volunteered for committees they chose to serve on.  They are: 

  Americanism/Communications/Curriculum/School Improvement – Anderjaska, Brott  

  and Richards

  Transportation/Buildings/Grounds – Broz, Cox and Lacey

  Negotiations/Finance – Broz, Lacey and Richards

VII.C. Official depository of the district - Motion Passed:  Motion to approve AmFirst Bank as the official depository of the district passed with a motion by Anderjaska and a second by Broz. 

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

VII.D. Official newspaper for the district - Motion Passed:  Motion to approve the Times Republican as the official newspaper of the district passed with a motion by Richards and a second by Lacey. 

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

VII.E. Approve the 2015-2016 Technology plan for the district - Motion Passed:  Motion to approve the 2015-2016 Technology plan for the district passed with a motion by Cox and a second by Richards. 

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

VII.F. Approve Board of Economic Development Bylaws – Mr. Howard briefed the board on the purpose of these bylaws.

Motion Passed:  Motion to approve the Board of Economic Development Bylaws passed with a motion by Broz and a second by Cox. 

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

VII.G. Approve amended AmFirst Bank resolution - Motion Passed:  Motion to approve the amended AmFirst Bank resolution passed with a motion by Anderjaska and a second by Richards. 

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

VII.H. Approve substitute teacher – Motion Passed:  Motion to approve Natalie Thiessen as a substitute teacher passed with a motion by Brott and a second by Richards. 

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                Yes

Toby Cox                  Yes

Dexter Lacey              Yes

Andrea Richards           Yes

VIII. Discussion 

VIII.A. Refinancing of Bond - Discussion: The school district bonds are callable in March.  Mr. Howard provided the board with some information on the history of our bond and direction that previous boards have taken in regard to the bonds. Information was provided on our payment schedule for the current bond.  The board did not feel they wanted to refinance at this time, however, asked Mr. Howard to find out if refinancing would continue to be an option in the future if needed. 

VIII.B. Set date for Board Retreat – The board discussed optional dates for a retreat and set it for February 9^th at 4:30 P.M.

IX. Information Only  

IX.A. Agricultural Education Curriculum – Mr. Vlasin has been developing new Ag Ed curriculum with a committee he formed this fall.  He is ready to present this to the Principal and Counselor to see how it will fit in next year’s schedule. Other points brought up concerned costs, possible grants and if it was ready to be approved.   

IX.B. ESU 15 & 16 Board Member Workshop - January 28^th – The board should let the office know by Friday, January 16^th for registration. 

IX.C. Superintendent Improvement Action Plan – Mr. Howard presented this to the board last month and asked the board if they had any questions or concerns about his plan. 

X. Correspondence 

X.A. Thank you cards were read to the board.

XI. Executive Session - Discussion was held concerning the topics to be discussed in executive session.  It was announced that it would be for staffing only.  Motion Failed:  Motion to enter into executive session to protect the public interest and to discuss personnel and to protect the reputation of staff members failed with a motion by Anderjaska and a second by Cox.  

Joe Anderjaska            Yes

Connie Brott              Yes

Aaron Broz                No

Toby Cox                  Yes

Dexter Lacey              No

Andrea Richards           No

XII. Future Agenda Items/Other 

XII.A. Board policy review – Mr. Howard explained that it is a requirement that all Board policies are reviewed every year.  The 1000 and 2000’s will be on next month’s agenda.

XII.B. Insurance package renewal - February 1st – Jeanne Bishop informed the board that we have not received the renewal package yet, but should have it in the next couple of weeks, and it would be on the February agenda for approval.

XII.C. Set Incentives for Enrollment – Discussion was held on the process of approving these incentives.  The Communications committee will meet to develop those items that can be advertised now, and to make a recommendation to the board on others to approve and put into policy. 

XIII. Next Meeting – The next regular meeting will be February 9, 2015 at 7:00 P.M.  with the Board Retreat being held prior to this meeting beginning at 4:30 P.M.

XIV. Adjournment – Brott moved, seconded by Cox to adjourn the meeting at 8:14 P.M.

_____________________________________

President

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Secretary

These are a full draft of the minutes that will be considered for approval at the next regular Board meeting.